Library Carrel Policy

As of 2007, English Department graduate students will be eligible for a one-year contract for a Butler carrel once they have passed their orals and received the MPhil. 

Students who have not received their M.Phil. by the time their assignment begins will not be considered eligible.  Although the English Department’s Director of Graduate Studies is responsible for approving applicants, Butler Library’s Dean has the final word.  The Dean will make sure that each applicant has in fact received the M.Phil.  and will not be able to assign students who have not officially received their M.Phil.
 
To avoid delays, if you expect to receive your M.Phil.  by the beginning of the academic year make sure to follow up with the English Department in the months leading up to the fall semester.  Otherwise, you will have to wait until your M.Phil. is processed and your space will be assigned to someone else.  This might result in the loss of your space for the current academic year.

The library committee will delegate library space primarily according to seniority and to special needs among post-orals students within the program:

  • 1st priority: Parents and commuters who have never had access to a carrel.
  • 2nd priority: students in their 5th and 6th years who have never had access to a carrel.
  • 3rd priority: 4th-year students who have just passed their orals.


Duration of Carrel Lease
Please note that not all carrel assignments begin during the first weeks of September.  Due to Butler Library’s carrel assignment schedule, some carrel assignments begin in late September or even in early-to-mid-October. We ask that you be patient while your carrel is vacated.

In addition, some students might vacate their carrels mid-year.  In this case, the Library’s personnel will work with our DGS and the Committee to ensure that this space is re-assigned as soon as possible.

Upon assignment, you will receive a letter from Butler Library indicating the duration of your carrel lease and stating Butler’s carrel space policy.

*Carrel holders who fail to vacate their spaces in time will not be allowed to re-apply for carrel space or carrel shares in the future.*

Application Deadline and Carrel Assignment
Every year, the Director of the Graduate Student program will send out an email announcing the beginning of the application process the first Monday in April.

The deadline for applications will be the last Friday in April.

Applications received after the deadline will not be considered.

Current carrel holders will be contacted in order to estimate the number of available carrels for the following academic year.  

Carrel space applicants can expect to be contacted regarding the status of their application by the end of the spring term.  

Carrel Shares
The English Department holds a determinate number of carrels on the 7th, 8th, and 9th floors in Butler, and in some years there may be extra desks available.  In an effort to provide work space for as many graduate students as possible, the Department will make these desks available as carrel shares for students who have already had access to carrel space in the past. 

Once their one-year contract has expired, students who have already held carrels will be eligible to apply for a space share in a Butler carrel. Those students who have never had access to a carrel and are only interested in a carrel share may also apply. 

Applications for carrel sharing will be submitted at the end of the Spring semester; assignments for share space during the following academic year will be made over the summer. Sharing of space will be subject to availability of desks and may not be possible in all years. The wait-list for carrel sharing will only be considered once all students on the 1st, 2nd, and 3rd priority lists have been accommodated. Carrel shares will be assigned according to the following criteria:

  • Students with children
  • Commuters  
  • Students beyond the 6th year who are teaching Lit Hum.
  • Students beyond the 6th year who hold a Whiting fellowship.


Questions and Concerns
Questions and concerns regarding carrel space assignment and occupation should be addressed to the acting Library Committee.  

Please do not contact Butler Library directly.  If the Library Committee fails to answer your questions or concerns, contact your DGS.

To apply, please print and complete the Library Space Application Form. All application forms are due in 602 Philosophy Hall by the deadline.

 

To all post-M. Phil. graduate students:

You may now apply for a library carrel (or to renew your carrel) for the 2015-2016 academic year. To apply, please fill out this Google form and press "Submit." Fill out the form as soon as is convenient, as I will be forwarding the responses for approval on Monday, August 3rd.

If you would like to be part of the Library Committee during the year 2015-2016, please contact Phillip Robert Polefrone pp2454@columbia.edu .